But when we meet as a team every quarter and we set these goals, we set these targets up here coming out of that planning session.
And they've sort of become a piece of how you operate each and every week.
So the whirlwind are things that have to get done anyway, um, record a new podcast, um, you know, write the new email, meet with my team, have these meetings, whatever those things like they're going to happen regardless. And so I compartmentalize my week based on, uh, project tasks and then what I call the whirlwind. Um, but I realized there's two different types of tasks. Now in my early days, I would just sort of set up a to do, and I just have all the two dues, you know, listed here. That is really where I have all of the, to do lists essentially that I want to get done for the week. If no, I should probably be questioning if it's something that I should even be doing. So every time I was looking at my notebook and this was really helpful, I was able to be reminded of our targets, which helped me look at all of the tasks on the paper and look at the tasks in a way where I can run them through the filter of if I'm working on this, is this going to get me to one of these targets? And so on this page, I would literally every week rewrite my core targets for the business. The other section is targets and we have, you know, three to five KPIs that we're trying to hit each and every quarter. And I have actually worked on the tasks and activities that will move our business forward. These are the three things that I like if I finished those three things this week, the week is this is a success. I'd write out my big three tasks for the week. And this is where I would actually break things down, uh, in a couple different sections here. Then I would come over to the right page. And I would do Monday, Tuesday, Wednesday, Thursday, Friday, and then I do Saturday and Sunday. I would then divide the left page up into a bunch of different columns or blocks. Now, what I would do is I would then grab another color here. And obviously the left page and the right page. And if we have a notebook, I would always open up the notebook so that this line down the middle is the spine. Um, I want to just sketch out what my pages actually looked like. And so I was able to take a blank canvas in notion and make it feel like what I would normally write in my notebook, if that makes sense. Because the thing that I love about notion is it feels a lot like paper because I can drag things. On paper, how I was structuring the management of my days and weeks in a notebook. So what I want to do is I want to break down And I'm actually probably missing a few in there, but let me The notion. That was kind of one of the last ones until we came to notion. We've used, um, everything in air table as well.
So we've used Trello, we've used teamwork, we've used Reich, we've used base camp. Um, and many of them have actually evolved since I started using them, but it's obviously a very slippery slope when you, uh, jump back and forth from tool. I just want to address the tools that I have tried. So without further ado, I'm really quick. And at the very least, maybe you'll find a little nugget in here on how I actually plan my weeks that you can adopt and be more productive and more efficient. Maybe this will work for you if at all possible. But if you're in a situation where you've tried all the project management tools, uh, and you have done the, to do lists, you've used all the high performance planners and the, all of the things and it still hasn't worked. Um, and once I was able to take the bullet journal and apply it to notion, it sort of unlocked the kind of combination of having something that is analog, like a notebook, but also digital that can go anywhere with me and the team can see what's going on, uh, when I moved to, to notion. And then I'll stop so much so that for a very long time and sort of a little bit, now I would just operate using sticky notes and sort of like a Kanban board, uh, until I actually found and fell in love with the bullet journal. And then I'll realize why I don't like it. So I will see a new tool and I'll sign up for it. If you asked my team, they will say that it's really been like the bane of their existence because I love technology. And I have to say I've been a little bit of a snob when it comes to project management tools. I love and really dive into all of the YouTube videos where people break down, how they sort of stay on top of all of their tasks. And in this video, I want to break down how I use notion the notion app specifically to manage my workweek, manage my day as I continue to grow my business all agency, which So without further ado, let's just jump right in.Īll right guys.
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